Frequent Volunteer Reward Program

NACSW™ Frequent Volunteer Reward Program

It’s hard to believe that NACSW™ started sanctioning trials just 11 years ago in 2009.  We are appreciative of the support many of you have given over the years and welcome those of you just getting started.  Our trials couldn’t happen without trial hosts and the volunteers that support those trials.  The 2019 pilot volunteer program was well received and we are going to continue the program into 2020 with some slight modifications based on feedback we’ve received.

In the updated  NACSW™ Frequent Volunteer Reward Program NACSW™ will be rewarding frequent volunteers with a double draw (DD) for every 7 full days of volunteer time at NACSW™ sanctioned ORT’s and trials on a rolling 12 month calendar basis beginning with the first volunteer day you submit.   What this means is that if your first volunteer day is 4/1/2020 you have until 3/31/2021 to accumulate your 7 days (or multiple 7 days) and you would begin earning for 2021 anytime after March 31 of 2021.  This change is effective as of January 1, 2020 and does not apply to 2019 volunteer days.

While we greatly appreciate all volunteers who donate their time, this program is designed to reward those who volunteer on a regular basis. 

The volunteer log form is available here.

Here are the details of the program: 

1.     A double draw (DD) means that you get two chances in the random draw for a trial.  This is not a guarantee that you will receive a space in the trial, but it does double your odds. 

2.     Once you have accumulated 7 volunteer days, please submit your forms to  It is most helpful if you submit your forms in increments of 7 days.  This can be 7 total days all on the same form, 7 total days on 7 different forms or any variation of that.  It can take up to 4 weeks to process your submission.  Please take a photo of them or scan and submit your sheet(s).  All double DD’s must be emailed to us within 14 days of your final volunteer day for that submission year.

3.    Once your DD has been processed, you will receive a reply e-mail to let you know your DD is available.  You will then send an email to at least two weeks prior to the opening of the trial you would like to use it for.  Provide the trial date, trial city, state and level, as well as your NACSW member number and your dog's name and NACSW number when redeeming a DD.

When submitting your DD for use the following guidelines apply.

One may use their DD to

1. handle any dog in their own household
2. handle any dog (regardless of ownership)
3. for any current member to handle a dog in the Double Draw earner’s household

DD’s may not be transferred to another handler/dog except in the cases mentioned above.

4.     Please note as per the timeline in items 2 and 3, you need to start the submission process at least 6 weeks prior to the trial entry open date.

5.    DD’s do not expire.

6.   Only one DD can be used per trial.

7.     Volunteer hours will be accrued in ½ and full day increments.  ½ day volunteer is a minimum of three hours and up to six hours.  Full day is six hours or more.  1/2 and full days will be determined by the Trial VC.

8.     All non-compensated volunteer roles (i.e. gate stewards, volunteer coordinator, box setter, timer, etc) at the ORT/trial will receive the same credit, no matter what they are.  We value that you are giving up your day to help make the trial happen!

9.     Volunteer days are only earned for work done on ORT/trial days, not pre or post trial days.

10.     We will only recognize volunteer days at official NACSW™ ORTs/trials.

11.  Multiple double draws may be accumulated ~ one for each 7 days of volunteering during your rolling calendar year.

12.  You may not carry over “unused” volunteer days from one rolling year to the next when accumulating your 7 days.

13.  If you bring a family member or friend to volunteer for a trial, that person may assign their volunteer time to you if they are NOT a NACSW member OR if they are an inactive member.  An inactive member is someone who has not handled a dog at a NACSW ORT/trial or entered a NACSW trial within the past 18 months.  No more than 2 inactive/non-members can contribute to your volunteer incentive days in 1 calendar year. Each of those 2 inactive/non-members can contribute multiple days.

14.  Volunteers will be accepted at the host’s discretion depending on need.

15.  Officials and vendors (including video service vendors) are not eligible for volunteer credits.

16.  ORT hosts who are not officiating are eligible for volunteer day credits.

17.  Hosts/Volunteer coordinators will sign and verify information on the volunteer forms presented to them by volunteers at their trials.  They are not obligated to sign forms after the completion of the trial weekend.

18.  Hosts/Volunteer coordinators will submit their volunteer check-in sheets to NACSW at within one week after their trial.

19.  All NACSW hosts must participate in the program.

Questions can be sent to:



NACSW Trial Staff